The IFM difference

A closer look at IFM’s
configurable range of solutions

Tracking money and lost time

Track time and bill clients from a single screen.

Catch gaps, overlaps and inefficiencies fast. Keep on top of deadlines with adjustable task views.
See where efforts are best placed using chargeable and non-chargeable time tracking.
Stop approvals being a blocker with preset rules.
Easily validate time, billing, and WIP tracking
before locking a period.
Do things your way with customised billing
and expenses.

Billing and invoicing

It’s time to make billing easy.

Send one invoice that covers multiple tasks – while still being able to track profitability by client or job. Clients get a clear, well-organised invoice,
you get data.
Spot new billing opportunities with the help of live insights. All hard work is rewarded.
Easily manage payment in a way that suits the task in hand. Choose from:
- Time-based
- Fixed-fee
- Value-based
Make billing faster and accurate across your teams by raising and sending invoices automatically when work is done. No chasing staff for timesheets, time-sapping admin or delay before billing.
Bill across multiple jobs or clients in bulk. Got 50 clients that need their VAT bill raised? It’s easily done.

Workflow and scheduling

Practice managers, it’s time your staff had no more ‘did we miss a deadline?’ panics. Instead, you firm can automatically schedule based on what brings in money and helps clients.  

Stop doing the same thing repeatedly – use our templates and make life easier.
Cut down the noise for your staff. Provide fee earners with personalised job lists. Give their managers a bird’s eye view.
Update many jobs at once and save time. Move deadlines, mark tasks as complete, and more all at the same time.
See which staff are free, who’s busy and who’s overloaded. Dive into the data with daily, weekly, or monthly views.
When plans change, adapt quickly using drag-and-drop functionality.
Sync IFM with Microsoft Outlook to keepstaff informed of where they’re supposed to be and when.
See the big picture, with real-time information and the latest updates displayed on one dashboard.

Reporting and Insights

No more running on instinct. It’s time to bring real data into the mix thanks to live reporting and analytics tools. It’s perfect for helping Finance partners see profitability.

Use 30+ reports right out of the box. Save hours every month and quickly uncover essential data like:
Accounts receivable – so you know who’s paying what.
WIP – to see what’s in motion, what’s stuck and what you’ll likely get paid for.
Timesheets – for a clear understanding of who recorded what, when, and against which client.
Staff utilisation rates – how much staff time is going to billable work? Are people charging what they’re worth? Time to find out.
Trigger alerts and raise reports based on important factors, like scope creep, aging WIP and slow-paying clients.
Make your KPIs the first thing you see when you log in. Quickly identify areas requiring attention and drill down into the details. 
See your data, your way. IFM’s data is not locked in IFM; you can use it where you need it. OData APIs let you send this information to well-loved reporting tools like Power BI
and Tableau.

Security first

Like many of the world’s leading digital solutions, IRIS Firm Management runs on Microsoft’s cloud
platform, Azure.

But what else in IFM gets the thumbs up from security experts? 
IFM meets SOC 2 standards. That means it’s been audited independently and met strict criteria regarding robust processes and the security surrounding customer data.
Every firm using IFM gets its own database. All information is stored separately, keeping it safe.
You can choose which country your data is stored in. No more regulation headaches, as the process is very straightforward. 
Transfer data safely.
Staff log in safely using a portal that has Multi-Factor Authentication (MFA).
Protect data even if disaster strikes. Drive business continuity with the help of weekly database backups that get automatically encrypted.

Document management

IFM can integrate with a separate IRIS document management system should you wish. It stores correspondence, engagement letters, tax returns, working papers, statutory accounts, bank statements, supporting evidence, and more.

Manage your documents efficiently and securely:
Set rules to file documents automatically.
Use templates to create folder structures and simplify filing. These folders can be organised by client, job, and year for easy searching.
Give every job its own folder for easy retrieval.
Stay compliant with GDPR by automatically deleting docs after a set time.
Restrict access with permissions.